Does Hosted Exchange support DLP?

Data Loss Protection (DLP) on Hosted E-mail

If you are looking at hosted exchange solutions and are concerned about protecting your vital consumer, member or proprietary data than this post is for you.

Data loss prevention (DLP) poses a serious issue for many companies and Credit Unions, as the number of incidents and the cost to businesses continues to increase. It is simply way too easy for a rogue or disgruntled employee to send critical confidential data outside your company.    Purchasing and installing your own DLP solution can add significant IT costs and management headaches.  

Many businesses neither monitor nor control outgoing electronic communications such as email, instant messaging, website forms, and file transfers. This creates the risk of confidential information falling into the wrong hands.  The exposure of sensitive information can result in fines, bad publicity, loss of strategic customers, loss of competitive intelligence, and legal action. Businesses should police all electronic communications to keep intellectual property, financial information, patient information, credit card data, and other sensitive information safer. Ongoing Operations uses Cisco’s IronPort solution for Data Loss Prevention.  

DLP Key Features 

  • Provides Content, Context and Destination knowledge
  • Empowers Credit Unions and companies to control who can send what information
  • Prevents accidental or malicious data loss
  • Simple policy configuration
  • Enables monitoring and enforcing data security across all communication channels
  • Can support protecting data at rest and data in transit

Hosted Exchange Data Loss Prevention Solution

Hosted Exchange Data Loss Prevention

 Credit Union Protection

Protecting key member information is crucial.  The DLP sensor can be configured to match the following kinds of data:

  • Social Security #s (###-##-####)
  • Routing Numbers
  • Member #s
  • IP Addresses
  • Other critical consumer information

When a user tries to send this type of information the DLP solution will reject the e-mail and provide notice to the employee that they have tried to send sensitive data.  A permanent log is created and tracked.  The e-mail is not sent outside of the organization and critical information is kept secure within the walls of the Credit Union – or in this case the Ongoing Operations cloud.

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